Privacy Policy and Cookies

Privacy Policy sets forth the privacy policy for Personal Information of individuals subscribing to a demo version of Salesbook (“Applicant”). Failure to accept this Privacy Policy is one and the same to the impossibility of using the demo version of the Salesbook (“Salesbook”) services.

Content and purposes of the privacy policy and cookies

The Privacy Policy sets out the rules for the processing of personal data obtained via the website located at the link www.salesbook.com or www.salesbook-app.com (hereinafter referred to as the “Website”).

Our goal is to provide you with a high standard of protection of the data provided by you via the Website, corresponding to the standards resulting from Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (general regulation on data protection) (Journal of Laws EU. L. of 2016 No. 119, p. 1 as amended) – hereinafter “GDPR”.

We would like to point out that the Website may contain links to external websites. We are not responsible for the security of data that you provide to external websites unless these websites are used by Salesbook SA to provide you with services. When visiting external websites, we recommend that you read their privacy policies.

Information about the personal data administrator

The administrator of your personal data is Salesbook SA with its registered office in Rzeszów, at the address: Al. Józefa Piłsudskiego 32, 35-001 Rzeszów, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court in Rzeszów, 12th Commercial Division of the National Court Register, under KRS number: 0000867947, NIP: 5170375196, REGON: 36442226500000, share capital: 114 988, PLN 10 (covered in full).

You can contact us by correspondence at the above address or by sending an e-mail to: help@salesbook.com

Rules for obtaining personal data and other information

Providing personal data on the Website is voluntary, but necessary to contact Salesbook SA by correspondence or via means of remote communication, as well as to use the demo version of the Salesbook application.

Browsing the content of the Website itself does not require you to provide any personal data, however, your data specifying how to use the Website and related pages (including statistical and behavioral data) may be processed by saving server logs and cookies (if you have consented to the use of from cookies via the settings of the web browser used or directly on the Website). Using some of the functionalities of the Website will be possible only after you provide the information necessary for the proper operation of a given service. Refusing to use certain types of cookies or changing the browser settings, resulting in your failure to provide the necessary information, in some situations may make it difficult to use the Website. More information on cookies can be found in chapter 5 entitled “Use of cookies”.

In addition to the data stored in server logs and downloaded via cookies and related technologies, the User using the Website may provide the following data:

• first name and last name
• company name
• e-mail address
• phone number
• the number of sellers cooperating with the company
• data indicated by the sender of the message in the “Message content” or “Conversation topic” field
• data indicated by the ordering party in the “customer comments” field

How to use the processed personal data

The personal data provided by you via the Website may be used for the following purposes:

• contact you, pursuing our legitimate interest in providing proper customer service, including responding to inquiries addressed to the Company (Article 6(1)(f) of the GDPR);
• contacting you for the purpose of direct marketing, which is our legitimate interest (Article 6(1)(f) of the GDPR). You can also confirm as part of your voluntary consent that you want to receive current information about services from us directly to your company e-mail address and telephone number (Article 6(1)(a) of the GDPR). We consider simultaneous contact through basic channels for business communication as a good practice in business-to-business relations. Sometimes it also results from the specificity of our services, which justifies the need not only to send an e-mail, but also to present an offer that meets specific needs. We will take above action only if you confirm that, as a business partner, you are interested in receiving current commercial information. You can withdraw you consent at any time;
• if you decide to use the demo version of the Salesbook application – registering your account in the application to make its demo version available for testing, thus realizing our legitimate interest in conducting marketing activities (Article 6(1)(f) of the GDPR);
• if you decide to use our services – your data will be processed to conclude a contract with us for the implementation and maintenance of the Salesbook application in your company (Article 6(1)(b) of the GDPR);
• improving the functioning of the Website, including increasing its security, by pursuing our legitimate interest in administering the Website (Article 6(1)(f) of the GDPR);
• positioning the Website and directing personalized advertisements to potential customers based on their profiling, implementing our legitimate interest in the form of marketing (Article 6(1)(f) of the GDPR)
• possible determination and pursuit of claims or defense against claims, pursuing our legitimate interest in the protection of our rights (Article 6(1)(f) of the GDPR).

Use of cookies

On the Website, we use cookies and related technologies that the ICT system saves on the user’s device (phone, tablet or computer from which the user connects to the Website). a list of cookies and related files used on the Website – including their category, name, type, purpose of use, storage period and their suppliers – is included in Appendix 1 to the Privacy Policy.

Cookies are small text files that are stored on your device by websites. Information collected via cookies is most often used to increase the functionality of the website. In addition, cookies can also be used to collect statistical data that allows you to identify how users use websites. This gives the opportunity to later improve the structure and content of the website. Cookies are also used for marketing purposes – the information stored in them allows, for example, to adjust the content of the advertisements displayed to the user to his preferences.

The law states that we may store cookies on your device if it is necessary for the functioning of the Website. In other cases, we need your permission to use cookies. If you do not agree to the storage of cookies on your devices, you can block the possibility of saving them on your device in the settings of your web browser. You can read about how to do this, among others, on this page. In addition, during the first visit to the Website, you will see a banner that also allows you to decide what cookies will be used for you. In the event of blocking the possibility of using other than necessary cookies by the Website, the use of some Website functions may encounter difficulties.

You can withdraw your consent to the use of cookies at any time and remove them from your browser.

Third Party Cookies

On the Website, we use cookies from external suppliers, thanks to which we can collect statistical and behavioral data of its users. These suppliers are:

• Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, which provides us with “Google Analytics” tools.
  Google Analytics, using cookies, collects anonymous information about the way you use our Website, creating and analyzing statistics that we use to improve the quality of both the Website and marketing activities. Detailed information on the use of cookies by Google Ireland Limited can be found at this page.
  Because part of the ICT infrastructure of Google Ireland Limited is in the USA, the data processed by this entity may be transferred to a third country (i.e., USA). Google Ireland Limited declares the compliance of data transfer with the requirements of the GDPR and a high level of data protection, which can be read in more detail in the Company’s Privacy Policy, available at this address. In addition, the US privacy guarantees were also confirmed by the United Nations Privacy Officer in a report dated March 19, 2021. The report can be viewed here.
• Hotjar Limited, Level 2, St Julian’s Business Centre, 3, Elia Zammit Street, St Julian’s STJ 1000, Malta, which provides us with the “Hotjar” tool.
  Hotjar, by obtaining data using cookies, allows us to analyze your actions taken while using our Website, e.g., checking how much time you spent on reading individual pages, which buttons you clicked or which links you used, etc. We use this information only to improve the Service. Detailed information on the use of cookies by Hotjar Limited can be found at this link.
  Because Hotjar Limited operates and stores data in Europe, it is obliged to maintain high standards of data processing. More information on how Hotjar processes and secures your data can be found here.
• Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Dublin, providing us with the “Facebook Ads” tool. Facebook Ads, using cookies and related technologies, collects statistical data used to conduct marketing activities. Detailed information on the use of cookies and related technologies by Facebook Ireland Ltd. can be found at this link. Because part of the ICT infrastructure and subcontractors of Facebook Ireland Ltd. is in the USA, data processed using this tool may be transferred to a third country (i.e., USA). Facebook Ireland Ltd. declares the compliance of data transfer with the requirements of the GDPR and a high level of data protection, which can be read in more detail in the Company’s Privacy Policy, available at this address. In addition, the US privacy guarantees were also confirmed by the United Nations Privacy Officer in a report dated March 19, 2021. The report can be viewed here.
• LinkedIn Ireland Unlimited Company, Gardner House, 2 Wilton Pl, Dublin 2, D02 CA30, Ireland, providing us with the “LinkedIn Ads” tool. LinkedIn Ads allows you to conduct marketing activities via the LinekdIn platform. The data obtained by LinekdIn Ireland Unlimited Company allow for increasing the effectiveness of marketing activities. Detailed information on the use of cookies and related technologies by LinkedIn Ireland Unlimited Company can be found at this link. Because part of LinkedIn Ireland Unlimited Company’s ICT infrastructure is in the USA, data processed using this tool may be transferred to a third country (i.e., USA). LinkedIn Ireland Unlimited Company declares compliance of data transfer with the requirements of the GDPR and a high level of data protection, which can be read in more detail in the Company’s Privacy Policy, available at this address.
• Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland, providing us with the “Clarity” tool Clarity allows us to analyze your actions while using our Website, e.g., checking how much time you spent on getting to know individual pages, which buttons you clicked or what links you used, etc. We use this information only to improving the Website. Detailed information on the use of cookies and related technologies by Microsoft Corporation can be found at this link. Because part of the ICT infrastructure and subcontractors is in the USA, data processed using this tool may be transferred to a third country (i.e., the USA). Microsoft declares compliance of data transfer with the requirements of the GDPR and a high level of data protection, which can be read in more detail in the Company’s Privacy Policy, available at this address. In addition, the US privacy guarantees were also confirmed by the United Nations Privacy Officer in a report dated March 19, 2021. The report can be viewed here.
• Liidio Oy, Mikonkatu 17, 00100 Helsinki, Finland, providing us with the “Leedfeeder” tool. Leedfeeder allows us to process the data of business entities that may be interested in our offer to conduct marketing activities. Because part of Liidio Oy’s ICT infrastructure is in the USA, data processed using this tool may be transferred to a third country (i.e., USA). Liidio Oy declares compliance of data transfer with the requirements of the GDPR and a high level of data protection, which can be read in more detail in the Company’s Privacy Policy, available at this link. Detailed information on the use of cookies and related technologies by Microsoft Corporation can be found at this link.
• Thulium Sp. z o. o., Osiedle Złotej Jesieni 7, 31-827 Kraków, which provides us with technology that allows us to implement a contact widget on the Website. Detailed information on the use of cookies by Thulium Sp. z o. o. can be found in the privacy policy of Thulium Sp. z o. o. available at this link.

Other recipients of personal data

Your personal data may be transferred to other entities (so-called processors) that provide us with IT and legal services and carry out marketing activities for us. In addition, your data may also be transferred to entities authorized to receive them under the law.

Data transfer to third countries

Both Salesbook SA and some of its processors use services provided by entities whose registered office is outside the European Economic Area (so-called third countries). If the data is not transferred to countries for which the European Commission has issued a decision stating an adequate level of protection, appropriate safeguards provided for by law are applied – in particular standard contractual clauses. For further information on the transfer of data to third countries, including a copy of detailed information on the security measures applied, please contact Salesbook SA

The period of personal data processing

We will process your personal data provided via the contact form for the period necessary to provide an answer – but no longer than 2 years or until a justified objection to the processing of such data is raised. In the case of data processed based on consent, the data will be processed until its withdrawal. If there is a dispute regarding the lawfulness of data processing, we will process your data until it is resolved. Personal data related to the execution of the order, according to the law, must be stored for a period of 5 years from the moment of completing the order. Other data will be stored until the claims related to the provision of electronic services expire. The period of storage of data obtained via cookies is indicated in the table constituting Appendix 1 to the Policy.

Profiling

Your personal data will be processed in an automated manner and may be subject to profiling, for which information about purchases, activities in the Administrator’s sales channels (computer IP, cookies, preferred methods of purchase) or sociodemographic data (such as gender, age, etc.) are used. income, place of residence) to adjust marketing information to individual preferences. In any case, the User may object to further profiling.

The rights of the person whose data is processed

You have the rights:

• access to your data;
• rectification of personal data that is incorrect;
• supplement incomplete personal data (considering the purposes of their processing);
• the right to transfer personal data – in a situation where the basis for the processing of personal data is the consent of the data subject; processing is necessary for the performance of a contract to which the data subject is a party or to act at the request of the data subject prior to entering a contract; when processing is carried out by automated means;
• the right to object to the processing of personal data that we perform to pursue our legally justified interests;
• the right to delete personal data – when personal data are no longer necessary for the purposes for which they were collected or otherwise processed; the data subject has withdrawn the consent on which the processing is based; the data subject raises an objection pursuant to Art. 21 sec. 1 of the GDPR and there are no overriding legitimate grounds for processing, or the data subject raises an objection pursuant to Art. 21 sec. 2 GDPR against processing; personal data has been processed unlawfully; the personal data must be erased in order to comply with a legal obligation in Union or Member State law to which the controller is subject; personal data has been collected in connection with the offering of information society services referred to in art. 8 sec. 1 GDPR [services offered directly to the child];
• the right to delete personal data – when personal data are no longer necessary for the purposes for which they were collected or otherwise processed; the data subject has withdrawn the consent on which the processing is based; the data subject raises an objection pursuant to Art. 21 sec. 1 of the GDPR and there are no overriding legitimate grounds for processing, or the data subject raises an objection pursuant to Art. 21 sec. 2 GDPR against processing; personal data has been processed unlawfully; the personal data must be erased in order to comply with a legal obligation in Union or Member State law to which the controller is subject; personal data has been collected in connection with the offering of information society services referred to in art. 8 sec. 1 GDPR [services offered directly to the child];

If the legal basis for the processing of personal data is your consent (Article 6(1)(a) or Art. 9 sec. 2 lit. a) GDPR) – you have the right to withdraw it at any time. Withdrawal of consent does not affect the lawfulness of the processing which was made based on consent before its withdrawal.

We make every effort to ensure that the processing of your personal data is carried out in a manner consistent with the law. However, if you believe that we have committed a breach, you have the right to lodge a complaint with the President of the Office for Personal Data Protection.

Changes to the Privacy Policy

The rules set out in this privacy policy may be updated or changed from time to time by posting a new version on our website. You should visit this page periodically to make sure that you are familiar with the current rules for the processing of personal data and the use of cookies.

Appendix No. 1 to the Privacy Policy – a list of cookies placed on the Website